Association Travel

We have been Association and Membership Organization Specialists since our founding in 1989. Association and membership organizations have unique travel needs and requirements. There are unique opportunities associated with board, committee, staff, speaker and member travel that are quite different from managing travel for the average US company. Why not work with a specialist?  MacNair Travel has the tools, experience and personnel to address and leverage all these types of travel ensuring enhanced value, support, control and productivity. Since our founding, we have been headquartered in Alexandria, VA (a Washing DC suburb) which is a hotbed of our nations association headquarters.  Since then,  MacNair has worked with hundreds of associations and membership organizations around North America developing a unique set of products and useful expertise that helps Association and Membership organizations more effectively run their businesses.

Some of our award winning services include:

Savings Systems and Technologies. Our association customers consistently average 30% savings on tickets compared to the national average ticket price. MacNair Travel’s online technology tools such as Get there and Concur and call-in systems unbiasedly utilize legacy airline fares, low cost carrier fares, web fares and your enforced travel policy to deliver unparalleled savings. What are your average ticket costs and how do they stack up?

Personalized Online and Call-in Reservations Systems for Staff & Non-Staff Road Warriors. Your travelers will benefit from online and call-in travel systems that are well supported by dedicated staff with association expertise that consider the widest range of fares, ensure pre-trip approval (as required), enforce customized travel policies, collect budget or accounting codes, take advantage of meeting discounts, and are well supported 24/7 by a first rate team. VIPs are also identified and given extraordinary service.

Customized Travel Management Policies and Procedures. Association and membership organizations’ policies and procedures must address the different components of your travel requirements (staff, board, committee, attendee travel). The processes, procedures, reporting requirements, and preferred supplier strategies effective for your type of organization require expertise that only those who are committed to this market have. Let us help you determine the best practices that the best utilize to run effective operations.

Convention Air Sites. MacNair Travel can connect a customized Convention Air portal using Get there or Concur, with your unique look and feel, to your online registration/housing page that will drive booking results, incorporate discounts, and provide reporting.  Serve your attendees better, and earn more free tickets with a more automated and integrated system.

Meetings Management Tools. MacNair can also provide a wide variety of meeting management and support services. They include leveraging meeting management tools that integrate with and are associated with corporate online booking tools, housing, ground transportation, group air projects, and more.

Commitment to the Industry. MacNair is active in PCMA and is its official Travel Management Company. We sponsor the US Chamber of Commerce’s Association Committee of 100, and are participants in AMPS, ASAE and other industry events.
Non Dues Revenue from Supplier Agreements. Our association track record and leverage with our suppliers have helped us build tools and relationships to establish and manage best in class airline programs. These programs offer the best discounts and earned ratios and other benefits. We also offer car rental and hotel discounts, pre and post conference tour opportunities, and even staff member discounts on vacation travel.

Additional Service Enhancing Partnerships. From on site event management, ground transportation, site selection, incentives, insurance, security, or entertainment, we have the right contacts to ensure your success and save you time

The Travel Management Benchmarking Tool