While many travel management companies say they handle meetings and events, our GEM (Groups, Events and Meetings) team has the most “group air” experience than any of our local competitors. With over 23+ years of experience, our GEM team members are experts at negotiating airline contracts, budgeting, coordinating travel arrangements, preparing arrival and departure lists, handling ground transportation, arranging meet and assist services and making last minute changes to get the job done right. If needed, we can also set up housing contracts, and meeting registration. We know that managing the process and all of the aspects of making reservations, coordinating departures, and maximizing blocked space, for domestic and international student groups requires a sophisticated skill set, that combines project management and travel reservation acumen.
MacNair's Groups and Meetings team handles groups of 10 or more whether traveling together from one location to another, or traveling separately to a specific destination for a meeting, training session, or special project. MacNair’s consultants will arrange travel in compliance with your travel policy, negotiate group travel discounts where applicable, manage authorization lists and can provide reports to track booking progress and project spend.
Using a wide array of experience and event managment technologies like Cvent, MacNair's team will develop and reccomend a complete statement of work to fullfill your event goals. From negotiation, housing, transportation services and more, our team will be dedicated to value, service, and results
Meetingport is a customized online registration and booking tool, which is perfect for Meetings with 500 or less attendees. Organizations can send customized invitations, negotiate and manage room blocks, as well as upload and manage attendee lists and run reports directly from the Meetingport tool. Once registered, attendees will be directed to the MacNairport online booking tool to make their travel arrangements. The MacNairport site can be customized with travel policy and airline meeting discounts
This tool provides access for either profiled or non profiled travelers to book their air travel to specific meetings. Travelers will be provided a link to a customized portal, through which they will access the MacNairport booking tool. The MacNairport site can be customized with travel policy and airline meeting discounts, and MacNair consultants will check meeting invitation lists to verify that the traveler is authorized to travel
This tool offers non profiled travelers (such as association member meeting attendees) an option for online booking with access to applicable meeting discounts. The organization can post a link on their meeting website which will direct travelers to MacNairport to make their travel arrangements online.